Fax Number Lookup Specialist – Ensure Accurate Communication for High-Impact Outreach

In industries where fax communication remains a vital channel, accuracy and reliability are critical. Businesses rely on precise contact information to reach decision-makers efficiently and avoid wasted resources. To strengthen our outreach and marketing efforts, we are seeking a Fax Number Lookup Specialist. This professional plays a crucial role in verifying, sourcing, and maintaining accurate fax numbers, ensuring that campaigns are delivered successfully and reach the intended audience.

Introduction (Why This Role Matters)

Fax marketing, while traditional, remains an essential communication channel in healthcare, finance, manufacturing, and B2B industries. A single incorrect fax number can lead to lost opportunities, wasted materials, and reduced ROI. A Fax Number Lookup Specialist ensures that every fax campaign is based on precise, validated contact data. By sourcing and verifying fax numbers, this specialist helps businesses connect with key stakeholders, streamline outreach, and maintain a professional and compliant communication approach.

Company Overview

We are a global leader in B2B marketing, lead generation, and business communication solutions. Our focus is on providing accurate data, professional outreach services, and measurable results for clients across multiple industries. With a commitment to integrity, precision, and compliance, we enable businesses to reach their target audience effectively through fax and other communication channels.

Position: Fax Number Lookup Specialist

The Fax Number Lookup Specialist is responsible for sourcing, verifying, and maintaining high-quality fax numbers for outbound campaigns. This role requires attention to detail, technical research skills, and an understanding of compliance standards for fax marketing.

Key Job Responsibilities

• Conduct comprehensive research to locate accurate fax numbers for target businesses and decision-makers.

• Verify fax numbers using multiple sources, including directories, databases, company websites, and verification tools.

• Maintain an organized and up-to-date fax database to support ongoing campaigns.

• Collaborate with marketing and telemarketing teams to align data collection with campaign goals.

• Identify duplicate, outdated, or invalid fax numbers and ensure data quality.

• Track and report on the accuracy of fax lists and maintain performance metrics.

• Ensure compliance with fax marketing regulations, privacy laws, and industry standards.

• Recommend process improvements to enhance data accuracy, reduce errors, and optimize outreach efficiency.

• Support campaign planning by providing reliable fax lists tailored to specific markets, industries, or target audiences.

• Stay updated on industry trends, directories, and verification technologies for continuous improvement.

Required Skills & Qualifications

• Proven experience in data collection, lead generation, or fax number research.

• Strong knowledge of fax systems, directories, and verification tools.

• High attention to detail and commitment to data accuracy.

• Proficiency in spreadsheets (Excel, Google Sheets) and database management tools.

• Ability to work independently and manage large volumes of data.

• Strong analytical and problem-solving skills.

• Familiarity with B2B outreach, marketing campaigns, and compliance requirements.

• Excellent organizational skills and ability to maintain structured, clean databases.

• Knowledge of multiple industries (healthcare, finance, corporate services) is a plus.

Who Should Apply?

This position is ideal for professionals who:

• Enjoy research and data verification tasks.

• Have experience in lead generation, database management, or B2B communication.

• Can maintain high accuracy in large datasets.

• Are detail-oriented and process-driven.

• Want to contribute directly to campaign success and business growth.

Why Join Our Team?

• Work with a global team committed to professional, accurate, and compliant outreach.

• Competitive compensation with performance-based incentives.

• Opportunities for growth in data management, marketing research, and campaign operations.

• Exposure to diverse industries and high-value campaigns.

• Flexible working arrangements with autonomy in executing research and data verification tasks.

• Directly impact the efficiency, success, and ROI of fax-based campaigns.