Fax Automation Specialist – Streamlining B2B Communication Through Smart Automation

In an environment where efficient communication can drastically improve outreach performance, automated fax systems continue to play a crucial role—especially in industries such as healthcare, legal, finance, and manufacturing. Companies depend on automated fax workflows to streamline lead generation, sending, tracking, and compliance management. To support our expanding marketing and outreach operations, we are seeking a highly skilled Fax Automation Specialist who can design, manage, and optimize automated fax systems for consistent, high-quality results.

Company Overview 

We are a performance-driven marketing and data solutions company dedicated to helping businesses reach decision-makers through targeted, compliant, and automated communication. Our services include multi-channel outreach, database development, and advanced fax marketing systems that empower clients to scale their lead generation and achieve measurable growth.

Job Responsibilities

As our Fax Automation Specialist, your responsibilities will include:

• Setting up, configuring, and managing automated fax systems and broadcasting platforms.

• Designing fax automation workflows, including scheduling, sequencing, and segmentation rules.

• Integrating fax automation tools with CRM systems, databases, and marketing platforms.

• Creating templates and automated messages that align with campaign objectives and brand guidelines.

• Monitoring system performance, delivery rates, bounce rates, and errors to ensure smooth operations.

• Troubleshooting technical issues related to fax automation tools, APIs, and integrations.

• Segmenting contacts based on industry, location, or decision-making role for targeted automation.

• Managing large-scale fax blasts through automated scheduling and load-balancing techniques.

• Ensuring compliance with regulations such as HIPAA (for healthcare faxing), GDPR, CAN-SPAM, and other communication guidelines.

• Collaborating with marketing and sales teams to align automation workflows with broader campaign strategies.

• Conducting regular audits to maintain database accuracy and optimize automated sending logic.

• Documenting procedures, automation rules, and system updates for internal team reference.

Required Skills & Qualifications

We are seeking an individual who understands both automation and B2B communication. Required qualifications include:

• Proven experience with fax automation tools, fax broadcasting platforms, or related communication systems.

• Strong technical understanding of APIs, CRM integrations, and automation workflows.

• Experience with B2B marketing campaigns, lead generation, or outbound communication processes.

• Excellent analytical skills to monitor performance metrics and optimize automation rules.

• Solid troubleshooting abilities to resolve technical errors quickly and effectively.

• Familiarity with communication compliance requirements, especially for regulated industries.

• Strong organizational and time management skills to manage multiple automated workflows simultaneously.

• Attention to detail to ensure accurate, timely, and compliant fax delivery.

• Ability to collaborate with cross-functional teams and communicate technical processes clearly.

• Knowledge of database management, segmentation strategies, and contact validation techniques is a plus.

Who Should Apply?

This position is perfect for individuals who enjoy working at the intersection of automation, marketing, and communication technology. If you are driven, detail-oriented, tech-savvy, and passionate about improving communication efficiency through advanced automation, this role offers strong opportunities for impact and career growth.

You’re an ideal candidate if you:

• Have hands-on experience in automation tools and high-volume fax sending systems.

• Can optimize workflows for speed, accuracy, and improved lead generation performance.

• Are highly organized and thrive in a fast-paced, results-focused environment.

• Enjoy analyzing performance data and implementing system improvements.

• Want to contribute directly to business growth by enabling scalable and reliable automated outreach.

How to Apply

Interested candidates should submit their resume along with any relevant case studies or examples of automation projects they’ve handled. Highlighting measurable improvements—such as better delivery rates, reduced errors, or increased lead generation—will strengthen your application.

Join our team as a Fax Automation Specialist and take responsibility for building and optimizing the automated systems that power our communication, outreach, and lead generation efforts. Help us connect businesses with key decision-makers through smooth, compliant, and scalable fax automation solutions.